Agilia Partner Maintenance Software Instructions for Use Ver 6.0.2 Oct 2010

Parameter customisation screens... 21 Advanced parameters (1)... 23 Advanced parameters (2)... 25 Advanced parameters (3)... 27 Advanced parameters (4)... 30 “Syringes” screen for Injectomat Agilia range... 31 “Tube” screen for Volumat Agilia range ... 31 Maintenance screen ... 32 Events logbook screen ... 33

6.

USEFULL ADDRESSES... 34

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1. Introduction Intended use Partner Agilia is a software tool developed to maintain the IV pumps belonging to the Agilia range. These IV pumps are syringe pumps: Injectomat Agilia, Injectomat MC Agilia and Injectomat TIVA Agilia or volumetric pumps: Volumat Agilia and Volumat MC Agilia.

User Profile Partner Agilia software is intended to be used by authorized and trained personnel only. This can be biomedical technicians and engineers or any personnel involved into the configuration and the maintenance of Agilia IV pumps. A specific training is provided by Fresenius Kabi representatives. After this training, a specific serial number (access code) is provided to the user to perform Partner Agilia software installation (refer to Installation page 7).

Principle of use The main functions of Partner Agilia software are: 

Identify standalone or stacked Agilia IV pumps.



Perform update operations like technical data update, restore factory settings, update IV pumps software version.



Perform IV pumps sensors calibration.



Control IV pumps functions and generate reports.



Track maintenance operations and control results.



Display and report the IV pumps’ technical and clinical events.



Configure Agilia IV pumps with technical data for user interface and infusion administration settings. Important:

No patient must be connected to the IV pumps during connection between Partner Agilia computer and Agilia IV pumps. Do not use Partner Agilia on other devices than those declared as compatible.

Application scope This user manual is applicable to Partner Agilia software version 6.0.2 and above.

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2. System minimum requirements Agilia devices and accessories The following hardware devices and accessories are compatible with Partner Agilia software: 

Injectomat Agilia (syringe pump).



Injectomat MC Agilia (syringe pump).



Injectomat TIVA Agilia (syringe pump).



Volumat Agilia (volumetric pump).



Volumat MC Agilia (volumetric pump).



Link4+ Agilia (accessory).



Link6+ Agilia (accessory).



Link8+ Agilia (accessory).



Agilia RS232 cable (accessory).



Agilia USB cable (accessory). Note:

Never try to connect or use other devices or accessories to Partner Agilia.

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PC hardware minimum requirements To install Partner Agilia software on a computer requires the following hardware minimum configuration:  PC

platform.

 Pent

ium-compatible PC.



Minimum memory size 1Gb RAM.



Disk space of 1 Gb minimum.



1 serial or USB port.



Agilia RS232 serial cable (Z073493) or Agilia USB cable (Z073491).



CD Rom driver.



Compatible Mouse and keyboard.

 Pri

nter (optional).

PC software minimum requirements To install Partner Agilia software on a computer requires the following software minimum configuration: 

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Microsoft Windows 2000, NT, XP or VISTA.

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3. Software installation Insert the CD-ROM and follow the instructions on the screen. Note:

When a new version of the software is installed, the old version will be automatically un-installed. However, the software has been designed to preserve the folders containing the libraries, the control files and the existing history. The software's version is identified by a version/revision number shown on the title of the home page.

A serial number is required for the installation of the software and is based on your certification level. This serial number is provided by our after sales service. Please contact after-sales services to get your serial number (refer to Useful addresses page 34).

Important:

Before any communication can be established between Partner Agilia software and any connected device, the communication ports must be correctly configured. A driver must be installed on the Partner Agilia computer to connect Agilia RS232 or USB cable. This driver is provided on a CD Rom with the cables. For more information, please refer to the cable installation instructions document.

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Connection between Partner Agilia and Agilia pumps Two means of communication are existing between Partner Agilia and Agilia IV pumps.

1) Direct connection with a standalone Agilia device: Agilia IV pump   Partner Agilia computer

RS232 cable (Z073493) or USB cable (Z073491) for Agilia

 Installation 1: direct connection 

2) Connection using Link+ Agilia rack:

 Link+ Agilia with connected IV pumps

 Partner Agilia computer

RS232 cable (Z073493) or USB cable (Z073491) for Agilia

 Installation 2: using Link+ Agilia 

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4. Precautions of use 

No patient must be connected to the IV pumps during connection between Partner Agilia and Agilia IV pumps.



Do not use Partner Agilia on other devices than those declared as compatible.



The device must be switched off after maintenance operations so that changes become effective. No alarms should appear when the device is switched back on.



In case of installation or operating problems, contact your Fresenius Kabi representative or an authorised person.



For more information about Partner usual and advanced parameters, please refer to the user manual of the concerned device.



Before any communication can be established between Partner Agilia software and any connected device, the communication ports must be correctly configured.



A driver must be installed on the Partner Agilia computer to connect Agilia pumps using a RS232 or USB cable. This driver is provided on a CD Rom with the cables. For more information, please refer to the cable installation instructions document.

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5. Use of the software Home page description The home page is divided into 4 areas: maintenance operations area, other operations area, other functions area and information area.

Maintenance Operations <Connection>

Connection and identification of the device.

<Calibration>

Calibration or adjustment when changing sensors or CPU board.

<Configuration>

New board configuration and software update.

<Control>

Functional check of the device prior to restarting.

Other operations <Parameters customising>

The device's operation is customised for a first installation or a restart.

<Events logbook>

History or analysis of events generated during recent use of the device.

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Other functions <Other functions>

Configuration of the physical connection with the device.

<Information>

Access to the service providing support and information on the software's configuration.

<Exit>

Software sign-off and return to the operating system.

Information screen The information screen provides contact information and information about the installed software version of Partner Agilia. The software versioning is divided into 2 segments: the first (e.g: ‘Version 6.0’) represents the number of types of Agilia devices to which Partner can be connected and the second (e.g: ‘Build 2.3’) represents the software version and the local database version installed.

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Other functions screens The other functions screens are dedicated to configure the way Partner Agilia is connected to IV pumps. You can use Partner Agilia using direct connexion with pumps or using Link+ Agilia rack system. This screen also provides additional information about data communication configuration with a test function and results.

Screen for direct connection < Communication test>

Screen for connection using Agilia Link+

This test enables the user to check that communication between Partner and the pump / rack is functional.

Communication parameters The Partner Agilia software uses the standard communication port of an Agilia range device (COM 1 by default). 

Check the device-PC port correspondence.



Check the communication speed (115,200 bauds by default).

Multi-channel software update This function allows consecutive configuration of several devices of the Injectomat Agilia or Volumat Agilia ranges.

Rack Management Defines whether the software is connected just to a single Agilia device (see Installation 1 page 8) or whether it is connected to a particular channel for a Agilia Link+(see Installation 2 page 8). Note:

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Do not fill in this field if using a direct connection to a single Agilia device.

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Connection screen

 Connected device technical information

 Maintenance information

The connection screen enables the user to view the device's technical information: 

Identification data (product code / serial number, the name of the product, and the versions of software embedded in the device).



Any administration data (name of department, inventory number).

 Main 

tenance data.

Manually keyed-in data (After-Sales Service field) that is memorised in the device.

The diagnostics field informs the user of: 

The availability of a more recent pump software version.



The inconsistency of calibration or configuration parameters.



The device status, with a reminder of the date of its next maintenance operation.

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Configuration screen The configuration screen enables the user to perform the following operations: 

The device's identification number or biomedical name to be updated: Update Biomedical name.



Configuration of an Agilia range device for which some electronic or mechanical parts have been replaced: Complete: Full Upload.



An Agilia range device to be reprogrammed to its factory configuration: Partial Configuration 1.



An Agilia range device software to be updated without removal of the configuration information: Partial Configuration 2.

 Connected device information

 Maintenance operation selection <Run configuration>

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 Start the configuration

Starts the configuration according to the chosen selection (inventory No. update, full configuration, etc.).

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Calibration screens An Agilia range device is made up of sensors that should be controlled and configured. These sensors are used to detect occlusion, identify the syringe diameter and control movement of the pusher. N.B.

Specific tools are required to carry out these operations (For information, please contact your local Fresenius Kabi representative or distributor). For each of these operations, the help window at the top of the screen will specify the procedure to be followed.

a) Calibration screen for Injectomat Agilia range:

<Force>

Calibration of the force sensor (occlusion detection).

<Syringe holder>

Syringe support calibration.

<Displacement>

Pusher movement calibration.

<Linearity>

Pusher linearity calibration.

<LCD/Date>

LCD: liquid crystal display optimisation test. Date: date and time setting (when an device is restarted).

<Close window>

Return to the sign-on window.

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b) Calibration screen for Volumat Agilia range:

<Pressure>

Calibration of the force sensor (occlusion detection).

<Door>

Door sensor calibration.

<Air Detection>

Air sensor calibration.

<Flow rate>

Infusion flow rate accuracy calibration.

<LCD/Date>

LCD: liquid crystal display optimisation test. Date: date and time setting (when an device is restarted).

<Close window>

Return to the sign-on window.

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Control screens Partner Agilia gathers the information needed to identify the connected device and provide access to all the tests required to control the device operations during maintenance procedures. For more information about maintenance procedures, please refer to the device related technical and user manuals. List of tests The monitoring screen offers 2 test modes: 

Automatic running test mode, which runs all of the tests (recommended in the quality control or preventive maintenance phases).



Partial runs test mode, which enable one-off tests to be carried out.

Note:

For each of these operations, the help window will specify the procedure to be followed.

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a) Control screen for Injectomat Agilia range:

 Connected device technical information area Automatic  test launch function  Single test selection and launch area

 Connected device maintenance information area

<Save>

Backs up the quality control certificate in pdf format.

<Print>

Prints the test results in pdf format.

<Quit>

Return to the sign-on window.

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b) Control screen for Volumat Agilia range:

 Connected device technical information area

Automatic  test launch function  Single test selection and launch area

 Connected device maintenance information area <Save>

Backs up the quality control certificate in pdf format.

<Print>

Prints the test results in pdf format.

<Quit>

Return to the sign-on window.

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Printable quality control certificate (example)

Note:

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The quality control certificate is generated in pdf format. The default storage directory is C:PROGRAM FILESFRESENIUS VIALFVDBAGILIACTRL.

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Parameter customisation screens This function enables an Agilia IV pump to be customised according to the needs of users or departments. Note:

The number of sections accessible depends on the type of device to be configured. For example, the "syringe" section will only appear during configuration of an Injectomat Agilia range devices (syringe pumps). For more information about Partner usual and advanced parameters, please refer to the user manual of the concerned device.

a) Usual parameters screen for Injectomat Agilia: This screen enables the device to be customised according to the needs of users or departments (department name, language, etc.).

b) Usual parameters screen for Volumat Agilia:

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