WM-P1 SERIES MOBILE WORKSTATION Instructions Issue 2 Nov 2005

Contents Important Information - Please Read Before Use...

2

Intended use...

2

Instruction manual...

2

Signal words...

2

Chapter 1

Standard Set and Accessories...

3

1.1

Standard set WM-NP1...

4

1.2

Standard set WM-WP1...

5

1.3

Optional accessories...

6

Chapter 2

Warnings and Cautions...

8

Chapter 3

Symbols...

10

Chapter 4

Preparation for Use...

11

4.1

Shelf positions...

11

4.2

Remote switch...

12

4.3

Cable hanger and blanking caps...

13

4.4

Water container holder...

14

4.5

Equipment installation...

14

4.6

General information...

16

4.7

Shelf fixing positions...

17

Chapter 5

Inspection...

18

Chapter 6

Operation...

19

6.1

Operation...

19

6.2

Manoeuvring and Transportation...

19

Chapter 7

Care, Storage and Maintenance...

21

7.1

Care...

21

7.2

Storage...

22

7.3

Maintenance...

22

Chapter 8

Specifications...

23

8.1

WM-P1 series mobile workstation...

23

8.2

Separation transformer (WM-T1)...

23

Chapter 9

Spares...

25

9.1

Spares...

25

Chapter 10

Technical Description...

26

Chapter 11

Troubleshooting...

28

Chapter 12

End of Life...

29

MOBILE WORKSTATION WM-P1 SERIES

1

Important Information - Please Read Before Use

Important Information - Please Read Before Use Intended use The Olympus WM-P1 series mobile workstation is intended for use in medical facilities under the direction of a trained physician, and has been designed to be used with a range of Olympus equipment to facilitate GI endoscopy, endoscopic ultrasound, respiratory and surgical endoscopic procedures. Do not use the equipment for any purpose other than its intended application. The safety and performance of an endoscopic system depends not only on the endoscope but also on the ancillary equipment used with it. Ensure any ancillary equipment is compatible with the endoscope and other equipment used.

Instruction manual Please read this manual carefully before attempting to use the Olympus WM-P1 series mobile workstation as it contains important information on the proper care, handling and use of the equipment. In addition, read the manuals of any other units (light source, endoscope, etc.) that form part of the system. If you have any questions or comments regarding the information in this manual, please contact Olympus. These instructions should be retained for reference during the life of the product.

Signal words The following signal words are used throughout this manual: WARNING

CAUTION

Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injury. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury. It may also be used to alert against unsafe practices or potential equipment damage.

NOTE Indicates additional helpful information.

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MOBILE WORKSTATION WM-P1 SERIES

Standard Set and Accessories

Chapter 1 Standard Set and Accessories The Olympus WM-P1 series mobile workstation has been designed to accommodate the Olympus video system center and associated ancillary devices as a practical mobile workstation to facilitate GI endoscopy, endoscopic ultrasound, respiratory and surgical endoscopic procedures. Please refer to the appropriate standard set to check that all items in the set ordered are present. Please contact Olympus if any parts are damaged or missing.

MOBILE WORKSTATION WM-P1 SERIES

3

Standard Set and Accessories

1.1 Standard set WM-NP1

2

INSTRUCTIONS

3

4

1

5

6

Contents 1 2 3 4 5 6

4

Qty WM-NP1 mobile workstation (includes separation transformer) Instruction manual IEC adaptor cable (USA/Japan only) Universal IEC lead set Cable hanger Blister pack Blanking cap (cable port, 2pcs) Blanking cap (monitor port, 2pcs) Blanking cap (scope pole, 2pcs) L-wrench ball driver 6mm A/F, 1 piece Cable tie, 6 pcs

MOBILE WORKSTATION WM-P1 SERIES

1 1 2 1 2 1

Standard Set and Accessories

1.2 Standard set WM-WP1

2

INSTRUCTIONS

3

4

1

5

6

Contents 1 2 3 4 5 6

Qty WM-WP1 mobile workstation (includes separation transformer) Instruction manual IEC adaptor cable (USA/Japan only) Universal IEC lead set Cable hanger Blister pack Blanking cap (cable port, 2pcs) Blanking cap (monitor port, 2pcs) Blanking cap (scope pole, 2pcs) L-wrench ball driver 6mm A/F, 1 piece Cable tie, 6 pcs

MOBILE WORKSTATION WM-P1 SERIES

1 1 2 1 2 1

5

Standard Set and Accessories

1.3 Optional accessories The following items are available as optional accessories. Each accessory is supplied complete with the necessary fixings, tools and instructions to enable assembly to the mobile workstation.

6

Accessory

MAJ No

KV-5 Suction bottle bracket

MAJ-110

Scope tip protector

MAJ-143

Accessory tray

MAJ-144

Universal display arm (LCD)

MAJ-155

Footswitch holder

MAJ-171

Keyboard tray - sliding

MAJ-179

Keyboard arm - side mounted

MAJ-180

LCD monitor arm

MAJ-181

Scope pole kit

MAJ-183

Universal stowage container

MAJ-185

ECS cable kit WM-P1 series

MAJ-186

IV Pole (includes cable hook with hole, 1piece)

MAJ-187

CO2 holder (205mm diameter)

MAJ-188

Equipment support rail

MAJ-190

Rail Clamps

MAJ-191

Side shelf

MAJ-192

Lockable drawer (standard)

MAJ-193

Lockable drawer (deep)

MAJ-194

Cable retaining hook

MAJ-195

Rear/front panel kit

MAJ-196

WM-NP1 Shelf kit (narrow)

MAJ-198

WM-WP1 Shelf kit (wide)

MAJ-199

EUS connector holder

MAJ-1063

14" CRT bracket kit

MAJ-1600

14" CRT bracket kit (wide)

MAJ-1601

20" CRT bracket kit (wide)

MAJ-1602

Control panel arm - WM-P1

MAJ-1603

LCD monitor arm WM-260

MAJ-1604

Centralised LCD mount

MAJ-1605

LCD height adjustment

MAJ-1609

LCD manoeuvring handle

MAJ-1610

Wide lockable drawer (standard)

MAJ-1611

MOBILE WORKSTATION WM-P1 SERIES

Standard Set and Accessories

Wide lockable drawer (deep)

MAJ-1612

Universal display arm (CRT)

MAJ-1613

CO2 holder (140mm diameter)

MAJ-1614

UPD monitor mount*

MAJ-1619

14” CRT Monitor platform (WM-NP1)

MAJ-1620

20” CRT Monitor platform (WM-NP1)

MAJ-1621

14” CRT Monitor platform (WM-WP1)

MAJ-1622

20” CRT Monitor platform (WM-WP1)

MAJ-1623

Nurses control panel arm

MAJ-1624

EU-M30 Keyboard tray

MAJ-1625

Arm mount

MAJ-1626

Tray unit kit Set B

MAJ-1627

* Can only be used with MAJ-181.

MOBILE WORKSTATION WM-P1 SERIES

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Warnings and Cautions

Chapter 2 Warnings and Cautions WARNING

• The WM-P1 series mobile workstation should only be used in a medical facility under the direction of a trained physician. • Explosion hazard - never install or use the WM-P1 series mobile workstation within the zone of risk of flammable gases. • To prevent patient shock, the combination of equipment used on the WM-P1 series mobile workstation should never be applied directly to the heart. • Should the equipment become soiled with blood or other potentially infectious materials, first wipe off all gross debris and then decontaminate the equipment using a surface disinfectant, otherwise, blood, mucus and other potentially infectious material from the patient could pose an infection risk. Confirm that the equipment is completely dry before use. • Use personal protective equipment to guard against dangerous chemicals and potentially infectious material, otherwise, blood, mucus and other potentially infectious material from the patient could pose an infection risk. During cleaning, wear appropriate protective equipment, such as eye wear, face mask, moisture-resistant clothing and chemicalresistant gloves that fit properly and are long enough so that your skin is not exposed. • To prevent user or patient cross-contamination, do not hang contaminated endoscopes on the scope hanger. CAUTION

• Do not exceed the load capacity detailed in Chapter 8. • Do not lean or stand on any part of the mobile workstation or accessory as failure of the product may result. • When assembling equipment onto the mobile workstation, the installation should meet the requirements of EN IEC 60601-1-1:2001, the safety standard for medical electrical systems. • When configuring a system, the user should ensure that there is sufficient spare equipment available that in the event of a fault in any part of the system, the endoscopy procedure may be completed or terminated without endangering the patient. • Before commissioning an installation including a separation transformer, ensure its rating will not be exceeded by the equipment connected to it. • When installing the mobile workstation in the procedure or operating room, ensure that the mains cable has sufficient slack that it cannot be pulled taught as the mobile workstation is moved around the working area. If necessary, relocate the mains connector to a nearer supply socket.

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MOBILE WORKSTATION WM-P1 SERIES

Warnings and Cautions

• Section 6.2 Manoeuvring and Transportation gives detailed instructions and precautions which must be read and understood before attempting to move the mobile workstation. • Spray type medical agents, such as lubricants, anaesthetic or alcohol, should be used away from the mobile workstation. • Keep open containers of liquid away from electrical equipment used on the mobile workstation to prevent operator electrical shock and equipment damage. Do not use the system if liquid has entered the equipment. • To minimise risk of injury, it is recommended that heavy items are placed on the mobile workstation by two people working together. This is particularly important when placing a monitor on the optional monitor platform (if fitted). Ensure electrical items used on the mobile workstation are positioned centrally on the shelves. • Never place any items on top of a monitor (if fitted) as these may topple when the mobile workstation is moved. • Store and use the WM-P1 series mobile workstation within the environmental conditions described in Chapter 8; failure to do so may lead to equipment malfunction or failure. • There are no operator-serviceable components on the WM-P1 series mobile workstation. Refer servicing to qualified service personnel. • To minimise the risk of injury and/or damage, do not fit accessories other than those described in Section 1.3 to the WM-P1 series mobile workstation.

MOBILE WORKSTATION WM-P1 SERIES

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Symbols

Chapter 3 Symbols The following symbols are used on the separation transformer

Refer to instructions

Potential equalisation terminal

Input

Output

Not exceeding

Ta=40°C

Maximum ambient temperature

Standby position

Fuse (output)

Output ON position

Remote switch

Non-inherently short circuit proof separation transformer

Class B

Unit complies with relevant European directives (MAJ-175 only)

Insulation temperature rating of transformer according to IEC 60085:2004 Disposal conditions - see End of Life (Chapter 12) (MAJ-175 only)

View of the separation transformer rear panel

NOTE MAJ-173 (100V) is shown. Other versions are similar.

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MOBILE WORKSTATION WM-P1 SERIES

Preparation for Use

Chapter 4 Preparation for Use NOTE • Multiple fixing positions are provided enabling the shelves to be raised or lowered to accommodate varying equipment configurations (see 4.7). It is recommended that shelves are repositioned, if required, before commencing equipment installation. To reposition a shelf, remove the four M8 screws and washers, adjust the shelf position then replace the four screws and washers, tightening to a torque of 10.5Nm. • The mobile workstation is designed for use with Olympus OEV LCD monitors and other monitors that meet the VESA standard. Contact Olympus regarding compatibility of other monitors.

4.1 Shelf positions NOTE The WM-P1 series mobile workstations are supplied with the shelves fitted as shown in 4.7. It is recommended that shelves are repositioned, if required, before commencing equipment installation as described below.

1.

Position the mobile workstation on a flat surface and apply both castor brakes (diagonally opposed).

2.

Referring to Figure 4.1, use the 6mm A/F L-wrench to remove the four M8 screws with crinkle and plain washers from the underside of the shelf.

Figure 4.1 3.

Locate the shelf at the new position and fit the four side fixing screws with crinkle and plain washers. Tighten all screws to a torque of 10.5Nm. MOBILE WORKSTATION WM-P1 SERIES

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Preparation for Use

4.2 Remote switch The remote switch enables the power to the system components to be controlled from a single point. The switch is located beneath the top tray and connects to the remote switch connector on the separation transformer via a 2m cable. The remote switch has an integral two-colour LED which illuminates whenever the transformer is connected to the mains supply. Yellow indicates ‘standby’, green indicates ‘output on’. NOTE • The remote switch only controls the output socket on the transformer. To switch OFF the input power supply, set the remote switch to its ‘standby’ position, then disconnect the mains connector from the wall outlet socket. • In ‘stand-by’ condition, the transformer consumes a small amount of power, typically 4% of its full load rating. If it is anticipated that the system will not be used for a significant period of time, it is recommended that the mains connector is removed from the wall outlet socket to conserve energy.

1.

The mobile workstation is supplied with the remote switch connected to the separation transformer and no assembly is required. However, check the connection (see Figure 4.2) is secure before completing full installation.

Potential equalisation terminals

Remote switch connector Figure 4.2

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MOBILE WORKSTATION WM-P1 SERIES

Preparation for Use

4.3 Cable hanger and blanking caps NOTE • If the cable hanger is not required, fit one blanking cap to the left hand port in the top tray. • Blanking caps are provided for each of the accessory fittings and cable exits in the top tray. If accessories are fitted, the appropriate blanking cap will not be required and should be stored in case of future use.

1.

The blanking caps locate in the positions shown in Figure 4.3 and can be removed/fitted if required.

Cable winder (or blanking cap, scope port if cable winder is not used) Blanking cap, monitor port Blanking cap, cable port

Figure 4.3 2.

The cable hanger locates into either left or right hand port in the top tray and is secured in the required position using handwheel as shown in Figure 4.3.

MOBILE WORKSTATION WM-P1 SERIES

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Preparation for Use

4.4 Water container holder 1.

The WM-P1 series mobile workstation is fitted with a water container bracket to hold two water containers (not supplied). The water container simply clips onto the bracket as shown in Figure 4.4.

Figure 4.4

4.5 Equipment installation Refer to section 4.6 for additional information regarding system installations. CAUTION

• To minimise risk of injury, it is recommended that two people, working together, place heavy items of equipment on the mobile workstation. • High intensity light sources may need to be connected to a properly grounded AC power outlet and not one of the IEC power sockets on the mobile workstation, depending on the total system power rating. • Ensure the fully installed system meets the requirements of EN IEC 60601-1-1:2001, Medical Electrical Equipment, Collateral Standard: Safety Requirements for Medical Electrical Systems. For advice, contact your Olympus representative or qualified service personnel.

NOTE Releasable cable straps are provided on the rear of each shelf and cable ties are provided to secure equipment power cables to the case of the transformer. Cable access holes are provided in the base of the mobile workstation. Excess lengths of cables should be coiled neatly and secured to the rear of a shelf using the cable straps provided.

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MOBILE WORKSTATION WM-P1 SERIES

Preparation for Use

1.

Place items of equipment centrally on the shelving and connect according to individual instructions. The WM-P1 series mobile workstation is supplied with a universal IEC lead set to connect equipment on the mobile workstation to the transformer. Potential equalisation terminals are fitted to both sides of the transformer enclosure for connection to equipment potential equalisation terminals where fitted. Route all cabling neatly in the cable duct on the extrusion and along the rear of the shelves, secure using the releasable cable ties.

2.

Check that all equipment power ON/OFF switches are in the OFF position and connect the separation transformer (and light source, where separate) power supply cables to properly grounded AC power outlets. The power outlets should be located such that they are not obstructed when the mobile workstation is in its normal operating position. The remote switch LED will illuminate yellow indicating ‘standby’.

3.

Set the mobile workstation remote switch to the ON position, the LED will now illuminate green indicating ‘output on’.

4.

Set the power switches for the installed equipment to the ON position. CAUTION

• Check that all installed equipment operates correctly before using the system ‘on patient’. • The WM-T1 separation transformer incorporates a circuit to limit the input current surge when power is applied. Operating an input power ON/OFF switch several times in rapid succession may interfere with the correct functioning of this circuit and may cause the mains power supply protection to operate. • Ensure that the video system centre is switched OFF when attaching or removing the videoscope cable. Serious damage may result if the videoscope is connected with the video system centre switched ON.

5.

When equipment installation is complete, close the rear door taking care not to trap any cables.

MOBILE WORKSTATION WM-P1 SERIES

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Preparation for Use

4.6 General information Installation of endoscopic video systems requires an understanding of EN IEC 60601-1-1:2001, the international collateral standard for the safety of medical electrical systems. This standard requires systems to meet the leakage current requirements of the general medical electrical safety standard, EN IEC 60601-1, which allows a maximum earth leakage current of 0.5mA in normal condition. A separation transformer is required under certain circumstances, as combined earth leakage currents may result in excessive enclosure leakage current under single fault conditions, such as the interruption of a common protective earth path. In order to meet EN IEC 60601-1-1:2001, a separation transformer will be required in a system under one of the following conditions: (i) Ancillary equipment that does not meet the leakage current requirements of EN IEC 60601-1 is used (or could be used) within the ‘patient environment’ (as defined in EN IEC 60601-1-1:2001, that is within a 1.5m radius of, or 2.5m above, the patient bed). The separation transformer must be used to supply the ancillary equipment, but may also be used to supply medical electrical equipment, as long as the maximum transformer rating is not exceeded. (ii) The total earth leakage current from a combination of medical equipment is above 0.5mA. The separation transformer must be used to supply sufficient of the medical electrical equipment to reduce the total system earth leakage current to below the above limit, as long as the maximum transformer rating is not exceeded. High intensity light sources use arc lamps, which require a high start-up current. It is not recommended for these to be supplied from the isolation transformer, otherwise its maximum rating may be exceeded. The transformer may also be used to supply ancillary equipment forming part of the system as long as the maximum transformer rating is not exceeded. Some system installations, for instance those using two mobile workstations, may require two separation transformers to be fitted. NOTE • The total impedance of the protective earth path for a system may be up to 0.4Ω or higher if the conditions of clause 18 g) of EN IEC 60601-1 are satisfied. • The power outlets should only be used for powering equipment which forms part of the endoscopy imaging system. • All equipment forming part of the system should be powered from the transformer, unless appropriate isolation is employed as described in Annex BBB of EN IEC 60601-1-1:2001. This particularly applies where ancillary equipment as described in (i) forming part of the system is remotely situated. CAUTION

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• Failure to observe either of the above mentioned points could result in the isolation of the entire system being compromised, defeating the protection provided by the transformer in a single fault condition.

MOBILE WORKSTATION WM-P1 SERIES

Preparation for Use

4.7 Shelf fixing positions WM-P1 series mobile workstations are supplied with the shelves fitted in the standard positions shown below and should be repositioned, if required, before commencing equipment installation. Additional fixings are provided to facilitate shelf adjustment or the fitting of the optional drawer pack(s).

MOBILE WORKSTATION WM-P1 SERIES

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Inspection

Chapter 5 Inspection WARNING

Should the slightest irregularity be suspected, do not use the mobile workstation and refer to Chapter 11 Troubleshooting. If the problem cannot be resolved, contact Olympus for service.

18

1.

Check the power supply cable and plug for excessive protrusion, twists, deformation or other irregularities.

2.

Check the security of castors at six-monthly intervals. If loose, contact Olympus for service.

3.

Regularly check the shelf fixing screws and the fixing screws of any accessories that are fitted, particularly monitor mounts. If necessary, retighten the screws using the tools provided.

MOBILE WORKSTATION WM-P1 SERIES

Operation

Chapter 6 Operation 6.1 Operation CAUTION

• Place the mobile workstation on a flat surface and lock the Caster Brakes. • Confirm that any mounted instruments function normally before using the system on a patient.

1.

Plug the power cord of the mobile workstation into a hospital-grade power outlet.

2.

Confirm that the power indicator on the remote switch lights yellow.

3.

When the remote switch is ON, confirm that the power indicator lights green.

4.

For use of Optional accessories, please refer to each accessory instruction manual.

5.

After use, turn off the remote switch.

6.2 Manoeuvring and Transportation 1.

The mobile workstation has two diagonally located braked castors. Ensure both brakes are applied prior to use.

2.

Ensure both brakes are released before attempting to move the mobile workstation.

3.

Always manoeuvre the mobile workstation using the handles provided on the front of the top tray. Care must be exercised when moving it, particularly over uneven surfaces or trailing cables, to avoid tipping.

4.

Before attempting to move the mobile workstation outside the operating room, ensure that its mains cable is disconnected from the supply socket and is safely coiled away from the castors, and that the equipment housed on the mobile workstation is secure. Ensure that the endoscope is removed and transported separately and fluid containers are removed and emptied. The optional accessories, if fitted, should be rotated within the footprint of the mobile workstation and locked in position. Take particular care of any accessories (if fitted) which protrude from the frame.

5.

Two people are required to safely transport a loaded mobile workstation outside the procedure room. Particular care must be taken when moving up or down slopes to prevent loss of control of the mobile workstation.

6.

When the mobile workstation is fully loaded with equipment, do not attempt to `park' it on slopes or inclines as the castor brakes may not be fully effective.

7.

It is recommended that the mobile workstation is manoeuvred over lips or door thresholds diagonally (see Figure 6.1) , that is one castor at a time, to minimise the potential for tipping.

MOBILE WORKSTATION WM-P1 SERIES

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